Church of England Diocese of Coventry Hillmorton

Protocol and risk assessment for having services at church

5 Jul 2020, 8 a.m.
Hillmorton_Parish_Risk_Assessment_2nd_July_2020.pdf Download

St John the Baptist Church Hillmorton Rugby

Saturday Evening:

Isolate alternate pews and remove “carpet” runners and kneelers
Rope off access to Chancel
Clean and sanitise all available pews and south aisle
Open up passageway under gallery to tower room, propping open doors
Flush (twice) the toilet, then wipe and sanitise toilet, washbasin and taps.
Isolate the kitchen area and children’s room.
Check there are sufficient sanitisers at the entrance and on the platform
Check there are sufficient anti-bacterial wipes at the entrance
AFTER SANITISING your own hands place a red communion book on each available seat (i.e. 2 or 3 per available pew)
Check and empty bins (from toilet and by the entrance) if necessary and replace bin liners.
Check that the entrance is locked on leaving

Sunday morning for 0800 communion service

Prop open outer and inner doors (both North and South doors unless weather requires the North doors to be closed).
Welcome people and allow them to enter one at a time (or one household at a time); only allowing the next person/household to enter once the previous entrants are seated.
Encourage all people to use hand sanitiser on entry and on leaving the building
Check that they are included on the pre-booked list and advise any who turn up without pre-booking either to wait outside to see whether there might be available space if the 30 limit has not been reached, or to book by telephone for the following week. If these people are subsequently given access their names should be added to the booking list so that we have a complete list of people at the service.
Guide people to appropriate seating (where red communion books are placed and nowhere else!)
Ask people to sanitise toilet and washbasin after each use and then wash their hands thoroughly placing used paper towels in the bin provided.

Protocol for serving communion in one kind to be observed by the clergy during the service. This will include

• The president ensures their hands are sanitised immediately before consecration
• Communion wafers being covered during consecration of the elements
• Communicants sanitising their hands immediately before receiving the consecrated wafer.
• No words being spoken to communicants when elements are distributed.
• Wafers being dropped into the hands of communicants so that there is no contact between hands of clergy and communicants.
Service leaders will remain 2m away from members of the congregation on the platform which they will access from the south aisle.
One row at a time will be invited from their seats to receive communion; with the next row waiting in their seats until the previous communicant has moved away and into the south aisle.
Only the service leaders will read the lessons and lead intercessory prayer without using the lectern.
Communicants will be advised to adhere to a one-way system when approaching and leaving the area where the bread will be dispensed (approaching via the central aisle and returning to seats via the south aisle).
Offerings to be placed in one plate at the rear of the building.

After the service:

Wipe down all hard surfaces that have been used, including the pews
Attendees to place red books on the table by the door. One person to then place these on a table in the children’s room and these should not be touched again for 72 hours.
People to leave by the main door at 2m distance from each other. If they wish to remain to socialise then this should either be done outside in groups of no more than six or inside at 2m distance from each other.
Offerings to be taken into the vestry for counting and recording with those responsible using protective gloves.
Sanitise and clean washbasin and toilets

1030 service

Doors will remain propped open (both North and South doors unless weather requires the North doors to be closed)
Entry to be at 2m distancing (as above).
One way “traffic” to be implemented. Access to pews north of the central aisle will be via the north aisle; access for pews south of the central aisle will be via the central aisle or south aisle.
2 people to welcome; one to welcome and check off on pre-booked list, the other to guide people to appropriate seating (2 – 3 per alternate pew depending on length of pew or more if a family group).
All children to be closely supervised by parents/guardians
Offerings to be placed on one plate at the rear of the building
Those leading the service will stand 2m away from members of the congregation on the platform, which they will access from the south aisle for both services
All people to be encouraged to hand sanitize on entry and on leaving the building.
Use of toilet as listed above.

After the service:

All offerings will be removed to the vestry to be counted and recorded by volunteers using protective gloves.
If people wish to remain for a short while then they should maintain a distance of 2m even if this is outside in groups of no more than six
All hard surfaces that have been used, including the pews should be wiped down than the building restored to existing arrangements for daily private prayer and reflection
Toilet and washbasin to be sanitised and the doors to the tower room locked as well as isolating the access under the gallery.
Rubbish from bins to be removed as necessary and fresh bin liners installed
Leave the inner and outer doors propped open. (Cleaning volunteers will need to come in during the evening to clean and sanitize the south aisle only as at present and check that the building is secure)
The booking lists for all services to be kept, at least for 21 days in case of tracking and tracing requirements