Church of England Diocese of Rochester Westerham

Annual Church Meetings - Wednesday 7th October 2020, 7.30pm

Our Annual Parishioners’ (Vestry) Meeting will take place on Wednesday 7th October 2020 at 7.30pm, where those who live in the parish, or who are on the electoral roll, elect our church wardens.   Church wardens form a link between the bishop and parish, as well as between the congregation and the vicar, and also have various legal responsibilities regarding the church services, building and churchyard.   The term of office for church wardens runs from the date they are sworn in during 2020 until either the date their successor is admitted to office in the next calendar year or to 31 August 2021.

Our Annual Parochial Church Meeting (APCM) will take place immediately afterwards. This meeting is where the Parochial Church Council (PCC) presents reports on which those on the electoral roll can ask questions and comment on:

     Changes in the Electoral Roll since the last Annual Parochial Church Meeting;

     The proceedings of the PCC and the activities of the parish generally;

     The Financial Statements of the PCC for the year ending on the 31st December 2019 (which have been independently examined);

     The fabric, goods and ornaments of the parish church;

     The proceedings of the Deanery Synod and other matters of parochial or general Church interest.

There are also two elections at this meeting:    

   1. People to join the PCC. Being on the PCC is an important role, taking on legal, pastoral and spiritual responsibilities, working with the vicar to lead the church.   This year we have seven positions available for election to the PCC.    PCC members who are elected at this year’s APCM.   Their term of office will run from the conclusion of the APCM at which they were elected until the conclusion of the third APCM after that.

   2. We are also entitled to vote for two members of the Deanery Synod. Deanery Synod members provide a vital link between the church and deanery and are ex officio member of the PCC.   The term of office runs for 3 years from 1 July in the relevant year, although the 2020 provisions have been modified by the Bishop’s Instrument dated 19 March 2020. Current lay members of deanery synods remain in office until 30 November 2020 and their successors take up office on 1 December 2020 for a period which will be shorter than 3 years.

This meeting is for those who are on the electoral roll

The forms to propose people for these roles, along with the eligibility criteria which includes undergoing a DBS check, are at the back of the church. Please pray about whether you could undertake these important leadership positions.

All the paperwork for the meetings is available via the link at the foot of this page (to save paper) and a few copies will be at the back of church for those who do not have internet access. If you are unable to attend the meeting, please send apologies and/or items for AOB to the Parish Office in advance. 

Following the new '6-person rule' the Archdeacons have confirmed that these meetings can take place both in the church building and online. To manage numbers the vicar requests that you attend online if possible. So that we can plan, please can you contact the Parish Office with your email details so that we can send you the invitation to join the Zoom call. For those who cannot join online you can come to the church building, but can you also call the Parish Office to confirm your attendance and provide contact details for "test and trace" so we can plan seating.

Thank you.

Rev Kevin Barnard