Church of England Diocese of Ely

Safeguarding, Photography, Consent other policies


You can download our data consent form here.

You can download our Gift Aid form here.

Please print, complete, and return c/o Church House, 6 Woodpecker Close, Northstowe, CB24 1AW


Safeguarding Children and Vulnerable Adults

At Pathfinder Church we take seriously the safeguarding of children and vulnerable adults. This page gives information and advice on what to do if you suspect abuse, and is particularly helpful if you are in a position of responsibility within the church.

You can download the Church of England’s policy document: Promoting a Safer Church (pdf)

What to do if…

You have concerns about possible abuse (including allegations):

• In an emergency, call emergency services 999.

• Otherwise, consult the person to whom you are responsible.

• Decide together whether to seek advice or to make an immediate referral to police or care services (see contact details below).

• Always contact the Diocesan Safeguarding Adviser.

• Keep a record of what happened, your concerns and your actions.

• Tell your parish priest.

• Only tell others who need to know.

• Do not alert the alleged perpetrator.

A child, young person or adult wishes to disclose they have been abused:

• Listen. Keep listening. Do not question or investigate.

• Do not promise confidentiality; tell them we may need to share this.

• Assure them they are not to blame.

• Tell them what you are going to do and that they will be told what happens.

• Make careful notes of what is said, record dates, times, events and when you are told.

• Report it to the person to whom you are responsible and your priest or safeguarding representation.

• Only tell those who need to know.

Things to remember:

• Treat everyone with respect, setting a positive example for others.

• Respect personal space and privacy.

• Ensure any actions cannot be misrepresented by someone else.

• Challenge unacceptable behaviour.

• Do not put anyone, including yourself, in a vulnerable or compromising situation.

• Do not have inappropriate physical or verbal contact with others.

• You must not keep allegations or suspected abuse secret.

Further resources:

Ely Diocese Safeguarding webpages:

Contact details

Diocesan Safeguarding Adviser: Rebecca Boswell; [email protected]; 01353 652731

Diocesan Safeguarding Officer: Sarah King; [email protected]; 01353 652735

Your minister: Revd Dr Beth Cope; [email protected]; 01954 261 181

Parish Safeguarding Officer: Anne Valentine; 01954 230519

Local Council Protection Office:

• For children: Tel 0345 045 5203

• For adults: Tel 0345 045 5202


• Dial 101

• Dial 999 in an emergency


ChildLine (support and advice for children): Tel: 0800 1111

NSPCC (for adults worries about a child): Tel: 0808 800 5000

• Stop it Now / Lucy Faithfull Foundation (for an adult worried about their own behaviour or another’s behaviour towards children): Tel: 0808 1000 900



These guidelines apply for all images – whether photograph or video – and assume that the purpose of taking photographs in the name of the church is in order to publish some of them in one form or another.

1. We gain consent

For informal roaming photographs, a written notice that photographs will be taken will be displayed. This should be visible during an event and made clear on publicity as well. This notice will include

a) What the photographs will be used for

b) A way for people to opt out of being photographed at all.

If individuals are being photographed then written permission is needed. The permission form must specify what the photographs will be used for and how they will be stored. If the photographs include identifiable children or vulnerable adults then permission is required from parents/carers.

2. We store all images securely.

3. We do not give identity labels when publishing photographs.

This policy is based on guidance available on the Ely Diocese website.


Data Consent

Your privacy is important to us, and we want to hold information about you and communicate with you in a way which has your consent, which is in line with UK law on data protection, and which allows us to deliver the services and support that you expect from us.

Please complete a physical copy of our data consent form.

You can grant consent to all the purposes; one of the purposes or none of the purposes listed on the form. 

Withholding consent may restrict how we let you know about forthcoming services and events); except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm. 

You can withdraw or change your consent at any time by contacting the Pioneer Minister, Revd Dr Beth Cope, Church House, 6 Woodpecker Close, Northstowe, CB24 1AW. [email protected] . Please note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.

DATA PRIVACY NOTICE – Pathfinder Church, Northstowe, in the Parish of St Michael and All Saints Longstanton.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Pathfinder Church, Northstowe operates within the parish of St Michael and All Saints Longstanton, . As such, the PCC of St Michael and All Saints Longstanton is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

St Michael and All Saints Longstanton share ministerial oversight and administrative roles with the nearby parishes in Over, Swavesey and Willingham.

3. How do we process your personal data?

The PCC St Michael and All Saints Longstanton complies with its obligations under the “GDPR” by keeping your personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

• To administer membership records;

• To fundraise and promote the interests of the charity;

• To manage our employees and volunteers;

• To maintain our own accounts and records (including the processing of gift aid applications);

• To inform you of news, events, activities and services running through Pathfinder Church and the wider grouping of the 5 folds churches;

• To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the network of the 5 folds group of parishes with your consent.

6. How long do we keep your personal data ?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

• Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which the PCC holds about you;

• The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data;

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Pathfinder Church on [email protected] Or by post to Church House, 6 Woodpecker Close, Northstowe, CB24 1AW

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


Equalities Policy Statement Statement of Intent

Introduction All Saints’ Church Longstanton, and Pathfinder Church Northstowe, believe that all people are created in God’s image and are loved by God. In his ministry Jesus showed God’s love by his openness to all people, including those who were marginalised in his day. This church affirms its commitment to show the same openness to all people in today’s world. It intends in spirit and in deed to promote equality of opportunity and diversity in all spheres of its activity and is committed to behaving as an equal opportunity organisation. It acknowledges that people are called to be diverse and lively, inclusive and flexible through the sharing of the gospel.

(a) We will nurture inclusive communities where all will be treated with dignity, respect and fairness.

(b) We will value the distinctive contribution of diverse cultures in our society generally, and in our worshipping community in particular.

(c) We are committed to social justice and will resolutely oppose discrimination within our church and in wider society.


(d) We recognise that discrimination can occur on many grounds including, but not limited to, those recognised in law i.e. age, gender, gender reassignment, skin colour, race, ethnic origin, nationality, religion or belief, disability, sexual orientation, child or domestic care arrangements, pregnancy and maternity arrangements, marital or civil partnership status.

(e) We recognise that discrimination can be either: o Direct discrimination - where a person is treated less favorably for a reason unconnected with their ability o Indirect discrimination - when a condition, rule, policy or practice applies to everyone but disadvantages a particular group of people.

Indirect discrimination is unlawful whether or not it is intentional.

Perceptive - where discrimination occurs against someone because the discriminator thinks the person is of a particular racial group or sexual orientation etc, even if they are not.

Associative - This type of discrimination can occur against someone because they have an association with someone who is of a particular sexual orientation or racial group etc.

We recognise that promoting equality of opportunity is not simply a matter of treating everyone the same. In some cases more favourable treatment for an under-represented group might be necessary in order to redress an inequality of opportunity.

Equal opportunities in church life

(a) We will promote respect for other people and we will treat everyone fairly.

(b) We will encourage the use of inclusive language and images in our conversations, worship, literature and publicity.

(c) We will challenge any discriminatory attitudes and actions of members of our congregation and take steps to bring them to an end.

(d) We will seek to address the inequalities of opportunity faced by people in under-represented groups. We will identify and remove barriers to participation in all aspects of church life, including employment (both paid and voluntary roles), training, promotion, leadership and representation on church committees.

(e) We will challenge all forms of harassment, bullying or victimisation within the church and take steps to bring it to an end. Harassment consists of words or actions which are unwelcome, unwanted and offensive to the person receiving them and which create an atmosphere of intimidation, hostility or humiliation for that person. Such behaviour can include embarrassing or offensive jokes, unwelcome physical contact or sexual advances, the expression of racist or homophobic views, lewd comments etc.

(f) We will ensure that this policy is known by the congregation and that staff and volunteers understand their responsibilities for implementing this policy. To this end, we will regularly offer education and training in the principles and practice of this equalities policy.

Equal opportunities in provision of services

In this context, 'services' does not refer simply to acts of worship, but to the whole range of services a church might offer, including: children's activities; toddler groups; cafes, lunch clubs, or coffee mornings; other events; etc.

We are committed to providing services on a fair and equitable basis, regardless of: age, gender, gender reassignment, skin colour, race, ethnic origin, nationality, religion or belief, disability, sexual orientation, child or domestic care arrangements, pregnancy and maternity arrangements, marital or civil partnership status.

No person requiring services from this church will be treated less favorably than any other person on any grounds.

We will take reasonable steps to alter or remove features of our premises which make it impossible or unreasonably difficult for people with a disability to make use of the facilities that the Church provides.

Equal opportunities in recruitment of paid staff and volunteers

In employment this church actively seeks to recruit the right mix of talent, skills and potential, promoting equality for all, and welcomes applications from a wide range of candidates. We select all candidates for interview based on their skills, qualifications, experience and commitment to our values and purposes.

As an organisation seeking to deliver services within a Christian context, some posts can only be filled by Christians. The nature of these posts or the context in which they are carried out, and their link to the ethos of the organisation, give rise to a 'protected characteristic' (or 'genuine occupational requirement') for the post-holders to be Christians. Relevant responsibilities include: senior leadership or management of a Christian organisation; teaching or promoting the Christian faith; evangelism; leading or participating in worship, prayer or bible-study.

All staff in these posts may be required to demonstrate a clear personal commitment to the Christian faith. A list of such posts is kept by the church secretary and kept under regular review. (This policy is in accordance with Employment and Race Directives issued by the government and ACAS guidance.)

Equal opportunities in assessing information about criminal records As an organisation using the Disclosure and Barring Service (DBS) to assess applicants' suitability for positions of trust, this church undertakes to comply fully with the DBS Code of Practice and to treat all applicants for positions fairly. It undertakes not to discriminate unfairly against any subject of disclosure on the basis of conviction or other information revealed.

A Disclosure is only requested after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned.

For those positions where a Disclosure is required, all application forms, job adverts and recruitment briefs will contain a statement that a Disclosure will be requested in the event of the individual being offered a position.

Where a Disclosure is to form part of a recruitment process, we encourage all applicants called for interview to provide details of any criminal record at an early stage in the application process. We request that this information is sent under separate, confidential cover to the recruiter within the organisation and we guarantee that this information will only be seen by those who need to see it as part of a recruitment process.

Unless the nature of the position allows (church/organisation) to ask questions about your entire criminal record, we only ask about “unspent” convictions as defined in the Rehabilitation of Offenders Act 1974 and in accordance with The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013.

We ensure that all those in the organisation who are involved in the recruitment process have been suitably trained to identify and assess the relevance of circumstances or offences. We will also ensure that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders e.g. the Rehabilitation of Offenders Act 1974.

At interview, or in separate discussion, we ensure that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position.

Failure to reveal information that is relevant to the position sought could lead to withdrawal of an offer of employment or voluntary work.

We make every subject of a DBS Disclosure aware of the existence of the DBS Code of Practice1 and make a copy available on request.

We undertake, either by someone within the local church or with the Synod Safeguarding Officer, to discuss any matter revealed in a disclosure with the person seeking a position before withdrawing a conditional offer of employment.

Please note that having a criminal record will not necessarily bar you from working with us. It will depend on the nature of the position and the circumstances and background of your offences with due consideration given to our responsibilities to protect children and vulnerable people.

Monitoring of equal opportunities within the church

The Leadership Team and Parochial Church Council of All Saints Church Longstanton and Pathfinder Church Northstowe will monitor the implementation of this policy. It will be displayed in the church building and on the church website, together with a notice advising people of the contact names and addresses of the people to whom they should make any complaints - or to whom they should give compliments.