Church of England Diocese of Chester Witton Otherwise Northwich St. Helen

New Electoral Roll

3 Feb 2019, noon
Electoral_Roll_privacy_notice.docx Download

Frequently Asked Questions

What is the Electoral Roll?

The Church Electoral Roll contains the names and addresses of everyone who can vote at the Annual Parochial Church Meeting.

Who can be on the electoral roll?

To be on the electoral roll a person needs to have been baptised, be at least 16 years old and either:

• Living in the parish and a member of the Church of England or a Church in communion with the Church of England

• Not resident in the parish but is a member of the Church of England (or a Church with which the Church of England is in communion) and has regularly attended worship in the parish during the six months prior to enrolment.

Why do I have to apply again to be on the Electoral Roll?

Every six years each parish is required to prepare a new Electoral Roll. Members on the previous roll need to apply to be included - inclusion is not automatic.

What is the procedure?

A notice should be displayed on or near the main door of every Church of England church in the parish. This needs to be done at least two months before the Annual Parochial Church Meeting (APCM) and has to stay up for at least 14 days.

Once the notice is up, the preparation of the new Electoral Roll begins. During the 14 days while the notice is up, whoever is conducting services at the church needs to announce to the congregation that the new roll is being prepared.

The PCC needs to ensure that reasonable efforts are made to let everyone on the old electoral roll know that a new one is being prepared. Members on the previous roll need to apply to be included - inclusion is not automatic. New people can also apply during this period. A person applies by filling out an application for enrolment form.

As with the annual revision, once the roll is complete a copy needs to be put up on or near the main door of the parish church, for at least 14 days before the APCM. During this time corrections may be made to the entries on the roll, for example how a name is spelt or amending the details of an address. No names can be added or removed during this period, this can only happen after the APCM.

If you still have questions, please click on the link below or contact a member of the PCC.