Privacy Notice
St Clement Turnford customer privacy notice
St Clement, Turnford, is part of the Church of England, within the Diocese of St Albans. Our Address is Cheshunt Wash, Cheshunt, EN8 0LU.
This privacy notice tells you what to expect us to do with your personal information.
Contact details
Our contact details are:
Telephone: 07721 086062 (Gill - PCC Secretary) or; 01992 479882 (The Vicarage)
Email: [email protected] OR Gill [email protected]
The person responsible for data protection is: the PCC Secretary, currently Gill Hutchinson
What information we collect
We collect and hold person data including :
· Contact details such as Names, addresses, telephone numbers, and email addresses.
· Where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants
· Records of baptisms, weddings, and funerals
· Gift Aid and giving records
· Volunteer and DBS information
· Safeguarding records
Some of this information may be classed as special category data under data protection law
Why We Collect this information
We collect and use personal data in order to:
• To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved).
• To organise and perform services for you, such as baptisms, confirmations, weddings and funerals;
• To fundraise and promote the interests of St Clement Turnford and the Cheshunt Team.
• To manage our employees and volunteers.
• To maintain our own accounts and records (including the processing of donations that you have made, including gift aid information);
• To inform you of news, events, activities and services running at St Clement’s Turnford and the Cheshunt team ;
• In order to comply with the Church of England's safeguarding requirements.
• To Fulfil legal and regulatory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
• Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
· Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests, rights and freedoms.
· Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
· We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.
· Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.
Where we get personal information from
· Directly from you
· Family members or carers
· Funeral Directors
· Social Prescribers
How long we keep information
As our relationship with many people is a life-long one we often maintain records until such time as you tell us you no longer wish us to keep in touch. Specifically, we retain electoral roll and volunteer data while it is still current and parish registers (baptisms, marriages, funerals) permanently.
For information on how long we keep personal information, see our retention schedule at https://www.churchofengland.org/about/libraries-and-archives/records-and-information-management
Who we share information with
Your personal data will be treated as strictly confidential and will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):
• Organisations we need to share information with for safeguarding reasons, such as the Diocese of St Albans Safeguarding Team, 31:8,
• Other clergy or lay persons nominated or licensed by the bishops of the Diocese of St Albans to support the mission of the Church in our parish.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Last updated 19th March 2026