GDPR and Contact and Trace
St. John the Evangelist Church and the General Data Protection Regulations (GDPR)
General Data Protection Regulations
This notice is to inform Church Members, those on the Electoral Roll and donors what data we collect and what we do with it.
We are committed to ensuring that your privacy is protected.
All computer files with confidential information are password protected.
Why we collect and process your data?
The Gift Aid Officer (Chris Young) has a legal obligation to hold details of your name and address for seven years after you make a donation. HMRC may check that he is doing so.
The Treasurer (David Greig) has access to the Bank Statements and lets Chris Young know how much has been paid.
The Electoral Roll
The Electoral Roll is an administrative requirement. The Church needs to know who is eligible to vote at AGMs. The Electoral Roll Officer (Gillian Greig) keeps a password protected electronic register of names and addresses. The list of names is on display in the Church Porch, but the addresses are only available to the Electoral Roll Officer and with permission to the Church Wardens.
If you have any queries about our GDPR policy please get in touch
Contact and Trace
We ask you to complete a Contact and Trace form when you enter our Church for private prayer. This form is retained in our safe for 21 days, after which it is shredded. We also ask for your name and contact telephone number when you book a place at a Church Service. This information is also retained for 21 days as above. We may need to pass on your information if requested by Contact and Trace Team.