Safeguarding and privacy policy

Our Safeguarding Officer is Susannah Atherton (0161 292 8545).

The Diocesan Safeguarding Officer is Abbey Clephane-Wilson at Church House (0161 828 1451).

The parish of Christ Church: West Didsbury & St Christopher: Withington is committed to the safeguarding of children, young people and adults. We follow the House of Bishops guidance and policies and have our own Parish Safeguarding Officer(s), PSOs. The Diocese of Manchester’s safeguarding pages contain vital links and information including contacts for the Diocesan Safeguarding Advisor (DSA) who advise our PSOs. If you are concerned that a child or adult has been harmed or may be at risk of harm please contact the DSA. If you have immediate concerns about the safety of someone, please contact the police and your local authority Children or Adults Services.


Compliance with this policy must be checked by the churchwardens annually and a report presented to the Parochial Church Council (PCC) for discussion and approval.


The PCC is responsible for the laity.

All church workers, paid and unpaid, coming into regular pastoral contact with children (under 18) and vulnerable adults must be DBS enhanced checked as required by law.

A register of these DBS checks must be kept.

All such workers must attend training in safeguarding issues and must attend an informal review meeting with the incumbent at least once every year.

Written guidelines should be given to all such workers and updated as necessary.

Where a worker is new to the parish, or is not well known to other parishioners, two satisfactory written references must be obtained before the individual is permitted to engage in pastoral work with children and/or vulnerable adults.

A written copy of the Parish Safeguarding Policy must be given to all those making use of either church or church hall, and they must be told that there is a requirement that they adhere to it as a condition of the hiring agreement. Hirers must sign a written undertaking that they agree to this and are covered by insurance.


There must be an annual inspection and risk assessment of all church premises.

There must be access to the premises and toilet facilities for those with problems with mobility.

There must be provision in both churches for those with hearing disability and those with impaired vision, including the availability of large print service sheets.

There must be adequate public liability insurance policies in place.

There must be adequate Employers’ Liability insurance policies in place.

Fire extinguishers and gas and electrical equipment must be checked according to legal requirements.

Practice and Procedures

There must be health and safety policies and safeguarding policies which are reviewed at least once a year.

There must be an annual fire evacuation drill in both churches and particular attention must be paid to the emergency evacuation of children and vulnerable adults.

There must be an accident book in both churches and incidents of accidents or near accidents must be recorded.

Approved by the PCC February 2020

Steve Baird and Barbra Malone – Church Wardens

Our Privacy Policy


The Parochial Church Council (PCC) of Christ Church West Didsbury

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of Christ Church West Didsbury and St. Christopher Withington is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of Christ Church West Didsbury and St. Christopher Withington complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

• To administer membership records;

• To fundraise and promote the interests of the charity;

• To manage our employees and volunteers;

• To maintain our own accounts and records (including the processing of gift aid applications);

• To inform you of news, events, activities and services running in our parish

• To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –

o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data ?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

• The right to request a copy of your personal data which the PCC of Christ Church West Didsbury and St. Christopher Withington holds about you;

• The right to request that the PCC of Christ Church West Didsbury and St. Christopher Withington corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for the PCC of Christ Church West Didsbury and St. Christopher Withington to retain such data;

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics] • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Rector, The Revd Anne Pilkington at [email protected].

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.